[Meeting-announcements] No. 08/02 - 12th Meeting of Pacific Islands Maritime Association (PacMA) and Seminar

Mon Feb 18 19:59:19 EST 2008

43508
TO:
Representatives of Governments and Administrations
Maritime Contacts and Maritime Training Institutions
in PICTs
No.:
08/02

FILE:
PRO 24/13/2
DATE:
12 February 2008

SUBJECT:
12TH MEETING OF PACIFIC ISLANDS MARITIME ASSOCIATION (PacMA)
And SEMINAR, 31st March to 4th April 2008, Nadi, Fiji Islands

BACKGROUND INFORMATION

1. The 12th annual general meeting of the Pacific Islands Maritime Association (PacMA) will be convened on Wednesday 2nd April 2008.

2. The PacMA Sub-committees and Executive Committee will meet on Monday 31 March and Tuesday 1 April respectively. Following the PacMA meeting on Wednesday, there will be a 2-day seminar where delegates will be considering two main topics: Business Excellence Framework and Seafarers Employment; which will no doubt create motivating discussions amongst members of PacMA.

3. The PacMA meeting will allow delegates to discuss issues that are affecting their countries, with particular reference to the ISPS Ce requirements and present status of implementation.

4. Each delegation will be required to submit a brief country paper covering recent developments over the past year at the national maritime scene since the last PacMA AGM, including statistics and pertinent information from maritime training institutes and administrations as per attached format.

5. Attached are the provisional agendas for the week. Should you wish to add other items and/or have comments to make, we would appreciate receiving them by 15 February 2008 at the latest, together with supporting documentation, for circulation to all delegates. If we do not hear from you by the due date, we will interpret silence as consensus.

LANGUAGE OF INSTRUCTION

6.	The language of the meeting is English. It is expected that interpretation and translation services will not be available during the meeting. Nominees will be expected to have a good enough command of English to follow the meeting. Any participant who feels he or she needs translation or interpretation services should advise the SPC of this requirement as quickly as possible.

VENUE AND DATE

7. The events will be held from 31 March to 4 April 2008. The venue will be the Novotel Nadi, Fiji Islands (formerly Mocambo Hotel).

	31 March and 1 April	    Meetings of PacMA Sub-committees and Executive Committee
	2 April	    12th Meeting of PacMA
	3 and 4 April	    Seminar on Business Excellence Framework and Seafarers Employment

NOMINATIONS

8. Governments and Administrations are invited to nominate two candidates. One should be a senior officer from the Maritime administration and the other one to be from the Maritime training institution. The SPC regrets that it is unable to sponsor more than two delegates.

9. In order that the necessary administrative arrangements may be completed in good time, it would be appreciated if Governments and Administrations could advise the Regional Maritime Programme, at the latest by 7th March 2008, whether they will be represented and, if so, the names of their representatives. Please remember to submit your nominations through the Foreign Affairs department. Please also note that late applications after the due date will not be considered.

10. Nominees should complete the application form attached to this document. This is in two parts: Part 1 to be completed by the applicant and Part II by the applicant's head of department. The completed forms are then to be returned (faxed) by 7th March 2008 to:

	The Programme Administrator	Tel:  +679 337 0952 or 337 0733 ext 255
	Regional Maritime Programme	Fax: +679 337 0146 direct or 337 0021
	Secretariat of the Pacific Community	Email:  IniseR at spc.int
	Private Mail Bag, Suva, Fiji Islands

TRAVEL, ACCOMMODATION AND FINANCIAL ARRANGEMENTS

11. The Secretariat will provide a return economy class excursion air fare to Nadi by the most direct route for two participants from each member country.

12. The Secretariat will forward a Prepaid Ticket Advice (PTA) to respective Governments and Administrations on receipt of names of nominees.

13. The Secretariat will arrange and pay for accommodation at the venue during the Meeting and Seminar. If a participant wishes to make his/her own accommodation arrangement at his/her own cost, he/she is required to advise the Regional Maritime Programme well in advance.

14. A daily per diem less accommodation cost will be paid to each participant during the Meeting and Seminar.

INSURANCE

15. The Secretariat does not insure participants while attending meetings or during travel to and from meetings and will not be responsible for expenses arising from sickness, injury or other disability or loss of life.

Richard Mann
for Director-General

Attachs.

Original text: English

SECRETARIAT OF THE PACIFIC COMMUNITY
APPLICATION FORM

SECRÉTARIAT GÉNÉRAL DE LA COMMUNAUTÉ du PACIFIQUE FORMULAIRE DE
CANDIDATURE

REGIONAL MARITIME PROGRAMME

12TH MEETING OF PacMA AND SEMINAR
(Nadi, Fiji Islands, 31 March to 4 April 2008)

This form is in two parts, Part 1 to be completed by the applicant and Part 2 by the applicant's Head of Department.  The completed form is then to be returned to the:

Regional Maritime Programme
Secretariat of the Pacific Community
Private Mail Bag, Suva, Fiji Islands
Fax No. +679 337 0146

PART 1: To be completed in English by the nominee in his/her own handwriting

1.	FAMILY NAME (on passport)...........................................................................
2.	FORENAMES (on passport)..............................................................................
3.	DATE AND PLACE OF BIRTH........................................................................
4.	NATIONALITY............................................................................................
5.	SEX: M/F....................................................................................................
6.	PASSPORT NUMBER....................................................................................
7.	EXPIRY DATE.............................................................................................
8.	DATE AND PLACE OF ISSUE..........................................................................
9.	MARITAL STATUS.......................................................................................
10.	HOME ADDRESS .........................................................................................
11.	POSTAL ADDRESS.......................................................................................

12.	NAME AND CONTACT OF PERSON TO BE CONTACTED IN CASE OF EMERGENCY

	.................................................................................................................

13.	RELATIONSHIP OF THIS PERSON TO YOU.......................................................

14.	EDUCATION AND TRAINING: Please list all appropriate qualifications/courses attended.

15.	EXPERIENCE
	(a)	Please describe practical experience or in-service training relevant to the meeting/seminar.

16.	EMPLOYMENT RECORD
	(a)	Present or most recent employment (please specify date taken up):

	(b)	Present employer (name, address and phone/fax/email contacts):

	(c)	Type and function of organisation:

	(d)	Please describe your duties briefly and indicate your personal responsibility:

	(e)	Previous posts held with dates of service, listing most recent post first:

Post held from - to	Name and address of employer			Type of organisation

17.	Please explain briefly why you think you would benefit from the meeting/seminar.

18.	HEALTH DECLARATION

	I hereby declare that:

	1.	I do not suffer from any physical or other disability, which will prejudice my ability to attend the meeting.

	2.	I do not presently take medication in any form for an existing condition or ailment.

	3.	I have not visited a medical practitioner in the past six months except on the following occasions:

Date :				Complaint :

Signature of candidate :	............................................................................

Witness to signature :	...........................................................................

PART II:		To be completed by the candidate's Head of Department

1.	Please provide a brief personal appraisal of the nominee, his general character, work ability and his likely responsibilities upon his return. If more than one trainee has been nominated, please indicate selection priority.

Head of Department		NAME
				.................................................

				POSITION
					.................................................

				SIGNATURE
					.................................................

				DATE.......................................

*Note:  If additional copies of this nomination form are required the original may be photocopied.

SPC/PacMA 12	       Provisional Agenda
                                                                                                                                      ORIGINAL: ENGLISH

SECRETARIAT OF THE PACIFIC COMMUNITY

TWELVETH MEETING OF THE PACIFIC ISLANDS MARITIME ASSOCIATION 
(PacMA) (Nadi, Fiji, 2 April 2008)

PROVISIONAL AGENDA

WEDNESDAY, 02 APRIL 2008

0800 - 0830
Agenda Item 1
Registration
Secretariat
0830 - 0845
Agenda Item 2
Prayer and Opening Remarks
Captain A Vata
Captain J P Hogan
0845 - 0900
Agenda Item 3
Treasurer's Report

Chairman
0900 - 0920 
Agenda Item 4
Adoption of Minutes of 11th Meeting
Members
0920 - 0925
Agenda Item 5
Adoption of Agenda 
Members
0925 - 1000
Agenda Item 6
Election of Office Bearers
Members
1000 - 1030

Photograph / Morning Tea

1030 - 1045
Agenda Item 7
Secretariat Report
Capt. John Hogan
1045 - 1100
Agenda Item 8
Audit Sub-committee Report

William H. Moses
1100 - 1115
Agenda Item 9
Maritime Education & Training Sub-committee Report
Richard Coleman
1115 - 1130
Agenda Item 10
Survey Sub-committee Report
Matthias Mangmog
1130 - 1200 
Agenda Item 11
PacMA Constitution & By-laws
Tufuga Fagaloa
1200 - 1230
Agenda Item 12
Maritime Legislation - PIMLAR
Tufuga Fagaloa
1230 - 1330

Lunch

1330 - 1400
Agenda Item 13
MOU between SPC-RMP and PacMA
Ned Howard
1400 - 1420
Agenda Item 14
VIMSAS
John Rounds
1420 - 1440 
Agenda Item 15
PacMA website / Association annual report / DIMS
Secretariat
1440 - 1500 
Agenda Item 16
Maritime Achiever Awards
Capt. John Hogan
1500 - 1530

Afternoon Tea

1530 - 1630
Agenda Item 17
Tabling of Country Papers / Information Papers & Information Requests
Chairman
1630 - 1700
Agenda Item 18
Finalisation of outcomes from 12th Meeting
Chairman / SPC-RMP

SPC/PacMA 12		   Provisional Agenda
	ORIGINAL: ENGLISH

SECRETARIAT OF THE PACIFIC COMMUNITY

PACIFIC ISLANDS MARITIME ASSOCIATION SEMINAR
(PacMA SEMINAR)
(Nadi, Fiji, 3 - 4 April 2008)

PROVISIONAL SEMINAR AGENDA

THURSDAY, 03 APRIL 2008

0900 - 1000
Agenda Item 19
Business Excellence Framework

1000 - 1030

Morning Tea

1030 - 1230
Agenda Item 19 continued
Business Excellence Framework

1230 - 1330

Lunch

1330 - 1530
Agenda Item 19 continued
Business Excellence Framework

1530 - 1600

Afternoon Tea

1600 - 1700
Agenda Item 19 continued
Business Excellence Framework

FRIDAY, 04 APRIL 2008

0900 - 0930
Agenda Item 20
Cruise Strategy
SP Travel
0930 - 1030
Agenda Item 21
Seafarer Employment

1000 - 1030

Morning Tea

1030 - 1300
Agenda Item 21 continued
Seafarer Employment

1300 - 1400

Lunch

END

SECRETARIAT OF THE PACIFIC COMMUNITY

TWELVETH MEETING OF THE PACIFIC ISLANDS MARITIME ASSOCIATION 
 (Nadi, Fiji, 2 April 2008)

Country Report

Country 		: 	

Presenter 		:	

Position		:	 

Organisation(s)	:	

PART 1	Maritime Training Institutes

This section concerns the maritime training institutions (MTIs) and shall be completed by the PacMA representative of the MTI in the country. If there is no MTI in your country, please ignore Part 1.

1.1 Name of the MTI?

1.2 Provide a brief history on the MTI.

1.3 What courses are currently offered by the MTI? 

1.4 What is the maximum number of students the MTI can handle?

1.5 Provide the following details on the lecturers teaching at the MTI:

Lecturer Name
Position
Area of expertise
Qualifications
Years at the MTI
1. 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

9. 

10. 

Provide the following details on students studying at the MTI from 2005 - 2007:

Year 2005
Year 2006
Year 2007
Total number of students

Number of males

Number  of females

Total number of graduates

Number of male graduates

Number of female graduates

No of students graduated as:
Class 1 Master/Officer in charge of a navigational watch

Class 1 Engineer/Officer in charge of an engineering watch

Class 2 Master/Officer in charge of a navigational watch

Class 2 Engineer/Officer in charge of an engineering watch

Class 3 Master/Officer in charge of a navigational watch

Class 3 Engineer/Officer in charge of an engineering watch

Class 4 Master/Officer in charge of a navigational watch

Class 4 Engineer/Officer in charge of an engineering watch

Class 5 Master/Officer in charge of a navigational watch

Class 5 Engineer/Officer in charge of an engineering watch

Class 6 Master/Officer in charge of a navigational watch

Class 6 Engineer/Officer in charge of an engineering watch

Deck Cadets

Engineer Cadets

PART 2	Maritime Administrations

This section concerns the maritime administrations (MAs) and shall be completed by the PacMA representative of the maritime administration in the country.

10.1 Name of the Organisation?

10.2 What Ministry does the organisation fall under?

10.3 Describe the structure of your organisation. You may also attach an organisational chart of your organisation if available.

10.4 Please provide a list of all staff working in the maritime administration and their details as follows:

Staff name 
Position
Section/Department
Qualifications
1. 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

9. 

10. 

10.5 How does your administration undertake succession planning?

10.6 What major issues does your organisation face in relation to staffing/skilled workers/expertise? (if any)