[Meeting-announcements] No. 08/16 - 38th Meeting of CRGA - (Corrected Version of Notice)

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43508

TO :

Representatives of Governments and Administrations

Routine Distribution

No.: 

08/16

 

 

 

 

FILE :

SPC 8/35/1

DATE :

3 September 2008

 

 

 

 

SUBJECT :

          THIRTY-EIGHTH MEETING OF THE COMMITTEE OF

REPRESENTATIVES OF GOVERNMENTS AND ADMINISTRATIONS

 

 

FOLLOW-UP NOTICE

 

 

1.                  The 38th meeting of CRGA scheduled to be held in Noumea from 13th to 16th October is only 5 weeks away and we have received very few country nominations for attendance.

 

2.                  The Ssecretariat has been advised by the local authorities in New Caledonia about new Visa requirements that will require at least 2 weeks for us to obtain Visa approvals for delegates coming to attend CRGA. We therefore urgently request your assistance in the following areas:

 

 

COMPOSITION OF DELEGATION

 

3.                  We would greatly appreciate receiving notification of the name(s) of your delegation to CRGA 38 by Friday 12th September 2008. This will assist our Travel Officer to complete the necessary administrative and Visa arrangements before travel date.

 

 

TRAVEL ARRANGEMENTS

 

4.                  We would be very grateful to receive the itinerary of all delegates no later than Friday 19th September.

 

 

ACCOMMODATION IN NOUMEA

 

5.                  We would be most grateful if Governments and Administrations could return the attached accommodation form duly completed as soon as possible to the Conference/Travel Officer or advise the Secretariat by fax or e-mail of their representative's name, date of arrival, flight number and expected date of departure, as well as hotel preference at the latest by Friday 3rd October 2008. Every effort will be made to satisfy delegates' preferences but if rooms are not available at the hotel requested, the delegate will be accommodated at another hotel where rooms are available.

 

 

VISA REQUIREMENTS

 

6.                  A visa to enter New Caledonia is compulsory except for citizens who hold passports from the European Union, Australia, Canada, Japan, New Zealand and the United States of America. Immigration officers will normally request to see return tickets upon arrival in New Caledonia.

 

7.                  Delegates from member countries that have a French Embassy must obtain their VISAs from the Embassy in their respective counties prior to their departure. These include delegates from Fiji, Papua New Guinea and Vanuatu. Please note that delegates from these countries will not be issued with Visas on arrival in Noumea so it is very important that they obtain a Visa from the French Embassy in their country before travel.

 

8.                  For delegates from the Federated States of Micronesia, Kiribati, Marshall Islands, Nauru, Palau, Samoa, Solomon Islands, Tonga and Tuvalu, SPC will arrange for a visa to be issued on arrival in Noum¨¦a. We will require confirmation of the delegate¡¯s name, flight number and dates of arrival/departure at the latest by Friday 19th September. We need a clear two weeks prior to arrival to organise Visa.

 

9.                  To facilitate administrative arrangements we will also require passport details of each delegate. We would be very grateful if each delegate can send to the Conference/Travel Officer at SPC by e-mail or fax a scanned copy or photocopy of the front page of your passport as well as your itineraries. Delegates failing to make prior arrangements will experience difficulty in entering New Caledonia and may risk refusal of entry due to recent changes to immigration requirements.

 

10.              Transit Visa for travel to Noumea is the responsibility of delegates. The SPC travel officer may be able to assist.

 

 

CONTACT INFORMATION

 

11.              For further information on travel arrangements, please contact the SPC Conference and Travel Officer:

 

Ms Nicole Milot

SPC Conference and Travel Officer

Secretariat of the Pacific Community

BP D5

98848 Noumea Cedex

New Caledonia

(687) 26.01.56 (direct line)

(687) 26.38.18 (facsimile)

e-mail: nicolem at spc.int <mailto:nicolem at spc.int> 

 

12.       I look forward to your prompt response.

 

 

 

 

 

Dr Jimmie Rodgers

Director-General

 

 

Attach.

 

Original text:  English




SECRETARIAT OF THE PACIFIC COMMUNITY

 

THIRTY-EIGHTH MEETING OF THE

COMMITTEE OF REPRESENTATIVES OF GOVERNMENTS AND ADMINISTRATIONS

(Noumea, New Caledonia, 13 - 16 October 2008)

 

 

ACCOMMODATION FORM

 

 

To be returned as soon as possible to the Director-General, SPC, B.P. D5, 98848 NOUMEA CEDEX, New Caledonia, no later than Friday 3rd October 2008.

 

IMPORTANT: this form does not alone constitute an official nomination

 

NAME:

 

ADDRESS:

 

 

 

 

 

TRAVEL:       a)         Arrival date in Noumea  _______________             Flight no. _____________

 

As some days there are several planes arriving from different destinations, it would be appreciated if you could indicate your  flight number.

 

                        b)         Departure date from Noumea  _______________   Flight no. _____________

 

 

2.         ACCOMMODATION:                                                          Daily rates in Pacific Francs

 

I wish the SPC to reserve accommodation at:                                      Single                          Double

 

 

**        LE PACIFIQUE (Special rate for SPC)

 

            Sea view (single or double)                                                      ¡õ 7 000

            Garden view (single or double)                                                            ¡õ 7 000

 

(Breakfast @ 1500 francs CFP)

 

 

***      SURF NOVOTEL (Special rate for SPC)

 

            Standard - (single or double with sea view)                             ¡õ 7 000                        ¡õ 7 000

            Standard (Garden view)                                                           ¡õ 7 000                        ¡õ 7 000

 

            (Breakfast @ 15000 francs CFP)

 

***      LE RAMADA (Special rate for SPC)

 

            Room (single or double ¨C Corporate Room)                            ¡õ 8 500 (tax included)

 

            I wish to share a room with another participant                                   YES     ¡õ

                                                                                                            NO       ¡õ

 

 

*          LA PROMENADE (BEST WESTERN) (Special rate for SPC)

 

            Junior suite (can fit 2 persons)                                     ¡õ 8 000

            Room (three-bed apartment with 2 bathrooms)                        ¡õ 18 500 (tax included)

            (3 or 4 can share)

 

            I wish to share a room with another participant                                   YES     ¡õ

                                                                                                            NO       ¡õ

 

 

As of 1 July 2008, the current exchange rates were:

 

            NZ$ 1  =          59   francs CFP

A$ 1     =          74   francs CFP

            US$ 1  =          77   francs CFP

 

            but these are of course subject to fluctuations.

 

PLEASE INDICATE YOUR CHOICE BY CHECKING THE APPROPRIATE BOX

 

*          Five-minute walk from SPC

**        Ten-minute walk from SPC

***      Fifteen-minute walk from SPC

 

N.B.  Current room tariffs are quoted but are subject to any increase which may occur between now and the date of the meeting.

 

 

_____________________________

 

 

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